Purchase Orders, Quotes, and W-9s
KeyboardTEK accepts purchase orders from eligible U.S. educational institutions.
This article explains when purchase orders are accepted, how to request a quote, what needs to be included on the purchase order, and how to access KeyboardTEK’s W-9.
Table of Contents
If You Already Have a Purchase Order
What to Include on the Purchase Order
When Programming Can Be Released
Paying the Invoice After a Purchase Order
Who Can Pay by Purchase Order
KeyboardTEK accepts purchase orders only from:
- Schools
- School districts
- Universities
Purchase orders are accepted only from eligible organizations in the United States.
If your organization is not a U.S. school, school district, or university, please use another available payment method such as credit card, PayPal, wire transfer, or U.S. check where applicable.
If You Already Have a Purchase Order
If your school, district, or university can issue a purchase order before you place the order, you can select Purchase Order as your payment method during checkout.
Enter the purchase order number when prompted.
After checkout, email a copy of the signed purchase order to KeyboardTEK Support.
KeyboardTEK must receive a copy of the signed purchase order before programming can be released.
If You Need a Quote First
If your organization requires a quote before issuing a purchase order, begin the order process and manually enter the production information.
If you are ordering an MTI show and need a quote first, do not use the MTI Access Code at this stage. Instead, fill out the form manually so that an itemized price can be generated for your organization.
You can then provide the itemized price to your accounts payable department or purchasing office so they can issue the purchase order.
After your license has been verified, KeyboardTEK will send an invoice.
Once the purchase order is ready, send a copy of the signed PO to KeyboardTEK Support.
What to Include on the Purchase Order
Please include the following information on the purchase order:
- KeyboardTEK as the vendor
- Your organization name
- The show title
- The KeyboardTEK order number
- The total amount authorized
- Billing contact information
- Any required internal purchasing or accounts payable information
Please include the KeyboardTEK order number on the purchase order and on any check payment so we can properly credit the payment to your order.
When Programming Can Be Released
KeyboardTEK cannot release programming until we have received a copy of the signed purchase order.
The signed purchase order may be sent by email or mail, but email is usually faster.
Once the purchase order has been received and the order is approved, KeyboardTEK will provide the applicable file access or download instructions.
How to Get KeyboardTEK’s W-9
If your school, district, university, or purchasing department requires KeyboardTEK’s W-9 for vendor setup, contact KeyboardTEK Support.
If you have already placed an order and received an invoice, a link to KeyboardTEK’s W-9 may also be available under the payment button in the invoice.
Paying the Invoice After a Purchase Order
A purchase order authorizes the purchase, but it is not the same as payment.
Your organization is still responsible for paying the invoice according to its accounts payable process.
Payment may be made by the method approved by your organization and accepted by KeyboardTEK.
Still Have Questions?
Contact KeyboardTEK Support if your purchasing department needs vendor information, a W-9, a quote, or help matching a purchase order to an order.
When contacting us, please include:
- The name of the show
- Your organization name
- Your order number, if available
- Whether you need a quote, W-9, vendor setup information, or PO instructions
- The email address for your accounts payable or purchasing contact, if applicable